The Master Data Model for Veteran Care

Developer Documentation » VDM » Ward_Location-42

Ward Location (42)

This file contains all the facility ward locations and their related data, i.e., Operating Beds, Bedsection, etc. The wards are created/edited using the WARD DEFINITION option of the ADT module. WARD DEFINITION option of the ADT module. contains all statistical data, by date, necessary for the computation of the daily Bed Status report.

Global: ^DIC(42,

Domain: Non-Clinical

Properties

Label/Field Name Field # Description Datatype Attributes Range
Name
  name
.01 Enter in this field the name of the ward location as selectable using
bed control options in MAS. Mixing ward names that are pure
numbers (4,5,6…) with ward names that are alphabetic (A,B,C…) or
with ward names that combine numbers with
alphas (4A, 4B, 5C…) may yield unexpected results when printing
output sorted by ward.
STRING INDEXED
REQUIRED
 
Division
  division
.015 Enter the division at which this ward is located. POINTER   Medical_Center_Division-40_8
Specialty
  specialty
.017 Enter the PTF specialty that this ward is assign to. The specialty
and its MPCR number will be transmitted to Austin as part of the N501
and N535 transactions. This information is sent in the physcial
specialty and physcial MPCR elements of those transactions.
POINTER REQUIRED Specialty-42_4
Bedsection
  bedsection
.02 Enter 2-10 characters describing the bedsection of this ward. STRING REQUIRED  
Service
  service
.03 Enter the service of the ward. Choose from the available list. This
service is used by various MAS reports to determine how inpatient stays
on this ward should be counted. This should be answered carefully.
ENUMERATION INDEXED
REQUIRED
NON-COUNT: NC
REHAB MEDICINE: R
SPINAL CORD INJURY: SCI
PSYCHIATRY: P
NEUROLOGY: NE
INTERMEDIATE MED: I
MEDICINE: M
DOMICILIARY: D
SURGERY: S
BLIND REHAB: B
NHCU: NH
Rai/mds Ward
  rai_mds_ward
.035 This field provides a parameter to determine whether HL7 messages should
be generated and sent for patients in this ward to the RAI/MDS COTS
system.
BOOLEAN   false: 0
true: 1
Print Ward On Wristband
  print_ward_on_wristband
.04 This field determines if the ward location is printed on the patient’s
wristband. If it is answered ‘NO’, it will not print, otherwise it will.
BOOLEAN   false: N
true: Y
Fy Target
  fy_target
.07 Enter the target number of patients to be deen during a particular fiscal
year.
NUMERIC    
Seriously Ill
  seriously_ill
.09 If patients seen on this ward are typically seriously ill, enter yes here.
When admitting or transferring patients to this ward their status will be
changed to seriously ill (unless the users chooses otherwise).
ENUMERATION   INCLUDE ON SERIOUSLY ILL LIST: 1
Terminal
  terminal
.1 Enter the device number ($I value) on which inpatient reports for this
ward should print.
NUMERIC    
Primary Location
  primary_location
.15 If this field is left blank, the primary location on the Bed Status Report
will be ‘UNKNOWN’. You may group different wards together for a ‘mini’
Bed Status Report, examples of what you might want to group are wards
in the same physical location or wards of the same treating specialty, etc.
STRING    
Intermediate Medicine - Ltc
  intermediate_medicine__ltc
.17 Intermediate Medicine Service can provide both acute care and long term
care. The long term care wards must utilize the RAI/MDS tool. Therefore,
this field is needed to distinguish between the acute care and long term
care wards. This field only applies to those wards that have a service of
“INTERMEDIATE MED”. When this field contains a “1” representing “Yes”,
the business rules that apply to a nursing home patient will be followed
for patients in this ward. For example, a patient in this ward requiring
acute care will need to be sent Absent Sick In Hospital (ASIH) for no
longer than 30 days. Patient will be discharged from this ward if he
exceeds the 30 day timeframe.
BOOLEAN   false: 0
true: 1
Synonym
  synonym
1 This multiple contains all alternate names by which this ward location is
known. At any WARD LOCATION prompt, either the name of the ward or one
of the synonyms can be entered.
STRING    
Hospital Location File Pointer
  hospital_location_file_pointer
44 Enter the entry in the hospital location which this ward is associated
with. This is defined automatically when setting up a ward through the
‘Ward Definition’ option. It MUST NOT BE EDITED!!
POINTER REQUIRED Hospital_Location-44
Authorized Beds Date
  authorized_beds_date
100 This multiple contains a history of the number of CO-authorized beds for
this ward broken down by date. Each time a new number is assigned, the
date and the number of beds must be entered here. This data is utilized
by the gains and lossed and bed status reports.
OBJECT   Authorized_Beds_Date-42_09
Out-of-service Date
  outofservice_date
200 This multiple contains data on when a ward was placed out-of-service and
returned to service. This multiple also contains information on the number
of beds that are placed out-of-service at any given time.
OBJECT   Outofservice_Date-42_08
G&l Order
  gl_order
400 This field indicates the G&L Order that this Ward will print and
subsequently, the Totals on the Bed Status Report, (e.g. Ward with
a G&L Order of 1.5 would be placed after a Ward with a G&L Order of
1.49 or earlier and would be before a Ward with a G&L Order of 1.51
or greater). This G&L Order placement has a direct impact on the way
the totals calculate on the Bed Status Report.
NUMERIC INDEXED  
Totals
  totals
401 This field is a multiple and is directly related to the G&L Order field.
The information contained in this multiple is utilized on the Bed Status
Report.
OBJECT   Totals-42_05
G&l Header
  gl_header
804 This field is free text (1 to 89 characters in length) and contains the
name that you want to print for this ward on the Bed Status Report.
STRING    
*nserv
  nserv
1491 Enter the nursing service associated with this ward. ENUMERATION DEPRECATED  

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Sub-Files

Authorized Beds Date (42.09)

ID
Authorized_Beds_Date-42_09

Properties

Label/Field Name Field # Description Datatype Attributes Range
Authorized Beds Date
  authorized_beds_date
.01 Enter the date on which these authorized beds were assigned. This
assignment comes from VA Central Office.
DATE-TIME INDEXED
REQUIRED
 
Number Of Authorized Beds
  number_of_authorized_beds
2 Enter in this field the number of beds this ward is authorized. This
data is used by the G&L and bed status reports.
NUMERIC REQUIRED  

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Out-of-service Date (42.08)

ID
Outofservice_Date-42_08

Properties

Label/Field Name Field # Description Datatype Attributes Range
Out-of-service Date(s)
  outofservice_dates
.01 Enter the first full day for which this ward was placed out of service.
Enter the date only (no time) and do not include a day which has any
inpatient activity as this would affect the gains and losses sheet.
DATE-TIME INDEXED
REQUIRED
 
Reason
  reason
.02 Enter the reason this ward (or part of a ward) was placed out of service.
This is a pointer to the MAS OUT-OF-SERVICE file. These reasons are
determined by MAS VACO.
POINTER REQUIRED Mas_Outofservice-405_5
Comment
  comment
.03 If, when placing an entire ward or part of a ward out of service, you
wish to enter additional information as to the reason, it may be entered
here.
STRING    
Return To Service Date
  return_to_service_date
.04 Enter date that this ward was returned or expected to return to service.
If the return to service date is unknown or this bed is being placed
out-of-service indefinately, leave this field blank.
DATE-TIME    
Oos Display End Date
  oos_display_end_date
.05 Enter here the date on which this ward should cease to appear on the
G&L or bed status report.
DATE-TIME    
Is Entire Ward Out Of Service?
  is_entire_ward_out_of_service
.06 Enter YES here if the entire ward has been placed out-of-service. If only
a certain number of beds is being placed out-of-service, enter NO here.
BOOLEAN   false: 1
true: 0
Display Oos On G&l
  display_oos_on_gl
.07 If you would like to have this out-of-service period display on the G&L,
answer YES. Otherwise, answer NO.
BOOLEAN   false: 0
true: 1
Show On Bed Status Report
  show_on_bed_status_report
.08 If you would like this out-of-service period to appear on the bed status
report, answer YES. Otherwise, answer NO.
BOOLEAN   false: 0
true: 1
Include Stat's On Bed Status
  include_stats_on_bed_status
.09 If you would like the statistics for this out-of-service period to be
calculated into the bed status report, respond YES here. Otherwise,
respond NO.
BOOLEAN   false: 0
true: 1
Bed Status Display End Date
  bed_status_display_end_date
.1 Enter the date on which you would like this out-of-service period to
cease to display on the bed status report.
DATE-TIME    
Number Beds Oos
  number_beds_oos
.11 If the entire ward is not placed out-of-service, enter the number of
individual beds being placed out-of-service.
NUMERIC    

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Totals (42.05)

ID
Totals-42_05

Properties

Label/Field Name Field # Description Datatype Attributes Range
Level
  level
.001 This sub-field of the Totals multiple is the .001 and contains the IFN
place holder for this multiple. This numeric can be a whole number
between 1 and 9. The first level is the first sub-totaling that is done,
the second level is the second sub-totaling (this includes the previous
level one) this level sub-totaling can be repeated back to the previously
equal level and can contain a grand total with 9 sub-total levels.
IEN    
Totals
  totals
.01   STRING REQUIRED  
Target
  target
1 This field contains the planned Average Daily Census (ADC)
that is printed on the Average Daily Census Section of the
Bed Status Report.
NUMERIC    
Adc Cum
  adc_cum
2 This field contains the actual Average Daily Census (ADC)
that is printed on the Average Daily Census Section of the
Bed Status Report.
NUMERIC    
Print In Cumulative Totals
  print_in_cumulative_totals
2.5 This field is a set of codes ‘0’ for no and ‘1’ for yes, it is used
to indicate whether you want this level (totals) to be used in
the Cumulative Totals Section of the Bed Status Report.
BOOLEAN   false: 1
true: 0
Plan Cum Disch Month
  plan_cum_disch_month
3 This field is a multiple that adds new entry without asking. OBJECT   Plan_Cum_Disch_Month-42_07
Cum Title
  cum_title
4 This field is free text (1 to 20 characters in length) and is the title
you want to print for the Cumulative Totals Section of the Bed Status
Report.
STRING    

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Plan Cum Disch Month (42.07)

ID
Plan_Cum_Disch_Month-42_07

Properties

Label/Field Name Field # Description Datatype Attributes Range
Plan Cum Disch Month
  plan_cum_disch_month
.01 This sub-field of the multiple ‘Plan Cum Disch Month’ field is also
a multiple and contains a set of codes for the month for which
you would like to enter the planned cumulative discharges.
ENUMERATION REQUIRED MAR: 6
FEB: 5
AUG: 11
SEP: 12
APR: 7
JUN: 9
JUL: 10
JAN: 4
MAY: 8
NOV: 2
DEC: 3
OCT: 1
Planned Discharges For Month
  planned_discharges_for_month
1 This sub-field of the multiple ‘Plan Cum Disch Month’ field contains
the number of discharges planned for the month selected from 0 to 9999.
NUMERIC    

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Document generated on August 31st 2017, 2:55:41 pm