The Master Data Model for Veteran Care

Developer Documentation » VDM » New_Person-200

New Person (200)

This file contains data on employees, users, practitioners, etc. who were previously in Files 3,6,16 and others. DHCP packages must check with the KERNEL developers to see that a given number/namespace is clear for them to use. Field numbers 53-59.9 reserved for Pharm. Nodes and X-ref ‘PS’. Field numbers 70-79.9 reserved for Radiology Nodes and X-ref ‘RA’. Field numbers 720-725 reserved for DSSM Nodes and X-ref ‘EC’ and ‘AEC’. Field numbers 740-749.9 reserved for QA Nodes and X-ref ‘QA’. Field numbers 654-654.9 reserved for Social work Node 654 and X-ref ‘SW’. Field numbers 500-500.9 reserved for mailman Node 500 and X-ref ‘XM’ and ‘AXM’. Field numbers 740-749.9 reserved for QA Nodes and X-ref ‘QA*’. Field numbers 910-910.9 reserved for Police Package Node and X-ref ‘ESP’

Global: ^VA(200,

Domain: Problems

Properties

Label/Field Name Field # Description Datatype Attributes Range
Name
  name
.01 Enter only data that is actually part of the person’s name. Do not
include extra titles, identification, flags, local information, etc.
Enter the person’s name in ‘LAST,FIRST MIDDLE SUFFIX’ format.
This value must be 3-35 characters in length and may contain only
uppercase alpha characters, spaces, apostrophes, hyphens and one comma.
All other characters and parenthetical text will be removed.
STRING INDEXED
REQUIRED
 
Street Address 1
  street_address_1
.111 This is the first line of the street address of the permanent
address of the new person.
STRING    
Street Address 2
  street_address_2
.112 This is the second line of the street address of the permanent
address of the new person.
STRING    
Street Address 3
  street_address_3
.113 This is the third line of the street address of the permanent
address of the new person.
STRING    
City
  city
.114 This is the city of the permanent address of
the new person.
STRING    
State
  state
.115 This is the state of the permanent address of
the new person.
POINTER   State-5
ZIP Code
  zip_code
.116 This is the postal ZIP code of the
permanent address of the new person.
STRING    
Temporary Address 1
  temporary_address_1
.1211 This is the first line of a temporary address
for the new person.
STRING    
Temporary Address 2
  temporary_address_2
.1212 This is the second line of a temporary address
for the new person.
STRING    
Temporary Address 3
  temporary_address_3
.1213 This is the third line of a temporary address
for the new person.
STRING    
Temporary City
  temporary_city
.1214 This is the city of the temporary location for the new person. STRING    
Temporary State
  temporary_state
.1215 This is the state of the temporary location for the new person. POINTER   State-5
Temporary ZIP Code
  temporary_zip_code
.1216 This is the postal ZIP code for the temporary location for the new person. STRING    
Start Date Of Temp Addres
  start_date_of_temp_addres
.1217 This is the beginning date for use of the temporary address for the
new person.
DATE-TIME    
End Date Of Temp Address
  end_date_of_temp_address
.1218 This is the ending date for use of the temporary address for the
new person.
DATE-TIME    
Phone (home)
  phone_home
.131 This is the telephone number for the new person. STRING    
Office Phone
  office_phone
.132 This is the business/office telephone for the new person. STRING    
Phone #3
  phone_number3
.133 This is an alternate telephone number where the new person might also
be reached.
STRING    
Phone #4
  phone_number4
.134 This is another alternate telephone number where the new person might
also be reached.
STRING    
Commercial Phone
  commercial_phone
.135 This is a commercial phone number used by IFCAP. STRING    
Fax Number
  fax_number
.136 This field holds a phone number for a FAX machine for this user.
It needs to be a format that can be understood by a sending
MODEM.
STRING    
Voice Pager
  voice_pager
.137 This field holds a phone number for an ANALOG PAGER that this person
carries with them.
It needs to be a format that can be understood by a sending
MODEM.
STRING    
Digital Pager
  digital_pager
.138 This field holds a phone number for a DIGITAL PAGER that this person
carries with them.
It needs to be a format that can be understood by a sending
MODEM.
STRING    
Room
  room
.141 This is the room number assigned to the new person. STRING    
Email Address
  email_address
.151 This field contains the e-mail address to which an outside person or
vendor can send correspondence.

(i.e. firstname.lastname@med.va.gov or
lastname.firstname@forum.va.gov or
lastname.firstname_i+@forum.va.gov as in
smith.robert_b+@forum.va.gov for Robert B. Smith on Forum).

(* Note: period replaces comma in lastname.firstname syntax, underscore
replaces space, and plus sign replaces period following middle initial for
VISTA MailMan addresses.)

This address may appear on documents going to vendors.
STRING    
Initial
  initial
1 These are the initials of the user, which may be entered for naming
users.
STRING INDEXED  
Access Code
  access_code
2 This is a unique code to identify a user to the system.
This code is hashed so that it can’t be looked up to find out the code.
The access code will appear as a string of numbers, but must be entered
as a separate entry. Users who have no access code will not receive
mail.
*** This field should never be edited directly - do not remove WRITE ACCESS!
STRING    
Want To Edit Access Code (y/n)
  want_to_edit_access_code_y_n
2.1 Entering a YES to this field calls the KERNEL routine
for entering ACCESS codes. No data is stored for this field.
STRING    
File Manager Access Code
  file_manager_access_code
3 This is the string that is put in DUZ(0) for use by fileman
to check file and field access.
STRING    
Sex
  sex
4 This is the gender for the new person. ENUMERATION   MALE: M
FEMALE: F
Dob
  dob
5 This is the date of birth of the new person. DATE-TIME    
Disuser
  disuser
7 This field, if set to YES (1), marks a user that is not allowed to
log on to this system. It will leave all Menus, Keys and other attributes
exabled for the user.
An example would be an external support person
that you only want to be able to log on to your system when you are
monitoring them. Setting this field would prevent them from loging
on to the system untill you cleared the field.
BOOLEAN   false: 1
true: 0
Verify Code Never Expires
  verify_code_never_expires
7.2 This field will control if the users VERIFY code will expire at the
interval set by the Kernel System Parameter LIFETIME OF VERIFY CODE.
This field should only be used for access to the VistA system from other
systems making connection with the RPCBroker and have very controlled
access.
Only persons with the XUMGR key are allowed to set this flag.
BOOLEAN   false: 1
true: 0
Title
  title
8 This is the title for the new person. POINTER   Title-3_1
Ssn
  ssn
9 This is the social security number of the new person. STRING INDEXED  
Termination Date
  termination_date
9.2 This is the date after which the computer will no longer recognize this
user’s ACCESS CODE.
Once this date has passed, when the USER TERMINATE job runs it will clean
out this users data based on flags in the NEW PERSON file.
DATE-TIME    
Delete All Mail Access
  delete_all_mail_access
9.21 This gives you the ability to purge all of a user’s mail related
information. This includes Mail messages, Mail Boxes, Mail Groups,
Surrogate privlages when that user is terminated.
This is recomended.
BOOLEAN   false: n
true: y
Delete Keys At Termination
  delete_keys_at_termination
9.22 This gives you the ability to delete all of a user’s security
keys, and delagated keys when the user is terminated.
This is recomended.
BOOLEAN   false: n
true: y
Terminal Type Last Used
  terminal_type_last_used
9.3 This field holds a pointer to the last terminal type the user selected
at sign-on or in edit user char.
POINTER   Terminal_Type-3_2
Termination Reason
  termination_reason
9.4 This field holds a short description of why the user has been terminated
or has DISUSER flag set.
STRING    
User Class
  user_class
9.5   OBJECT   User_Class-200_07
Alias
  alias
10 Other names used by this new person. STRING    
Name Components
  name_components
10.1 Answer with the entry in the NAME COMPONENTS file that contains the
components of the person’s name.
POINTER REQUIRED Name_Components-20
Degree
  degree
10.6 This field holds any academic or professional degree that have been earned
by the user. This would be things like BS, BA, MD, and PHD.
STRING    
Verify Code
  verify_code
11 This is the code that is used to verify that the ACCESS CODE was not
found by accident.
It may be entered at logon time immediately after the ACCESS CODE
by typing a semicolon, then the VERIFY CODE.

Verify codes may be changed by the user with the CHANGE USER CHARACTERISTICS
option. The kernel site parameter field LIFETIME OF VERIFY CODE forces
the user to periodically enter a new verify code.
STRING    
Want To Edit Verify Code (y/n)
  want_to_edit_verify_code_y_n
11.1 Entering a YES to this field calls the KERNEL routine
for entering VERIFY codes. No data is stored for this field.
STRING    
Date Verify Code Last Changed
  date_verify_code_last_changed
11.2 This field is triggered by a change in the VERIFY CODE. It is used
to determine when the USER must be notified to change their code.
STRING    
Allow Ara Access
  allow_ara_access
11.6 This field is for a control that is under development. BOOLEAN   false: 1
true: 0
Ara Value
  ara_value
11.7 This value is used to identify the user in non interactive connections. STRING INDEXED  
Current Degree Level
  current_degree_level
12.1 This is the current degree level upon entry into the current training
program/residency at this VA medical facility.
POINTER   Hl7_Degree-771_9
Program Of Study
  program_of_study
12.2 This is the discipline that best describes the trainee’s current
program of study at this VA medical facility.
POINTER   Program_Of_Study-8932_2
Last Training Month & Year
  last_training_month__year
12.3 This is the MONTH and LAST year the trainee anticipates being in a
training program at this VA medical facility.
STRING    
Vha Training Facility
  vha_training_facility
12.4   POINTER   Institution-4
Date Hl7 Trainee Record Built
  date_hl7_trainee_record_built
12.5 This is the date that the trainee information was built and sent to the
OAA server.
DATE-TIME INDEXED  
Clinical Core Trainee
  clinical_core_trainee
12.6 This field designates whether or not the person is an active Trainee. BOOLEAN   false: N
true: Y
Date No Longer Trainee
  date_no_longer_trainee
12.7 This is the date when a Registered Trainee is no longer to be considered
an trainee. This may be at the end of a rotation period or at the end VA
training experience.
DATE-TIME    
Start Of Training
  start_of_training
12.8   DATE-TIME    
Nick Name
  nick_name
13 This is a string that is used in the sign-on greeting and
for mailman user lookup.
STRING    
Pac
  pac
14 This is a code to be checked before a user is allowed to get into
programmer mode.
STRING    
Hinq Employee Number
  hinq_employee_number
14.9 The employee number associated with HINQ passwords from the DVB should
be entered here.
STRING INDEXED  
Prohibited Times For Sign-on
  prohibited_times_for_signon
15 This is a pair of times within which the user will not be allowed
access to the computer.
They should be entered in Military format, for example 0900-1300 would
prohibit signons from 9AM to 1PM each day.
STRING    
Division
  division
16 This is the one or more divisions that this user may sign-on and do
work for.
OBJECT   Division-200_02
Delegate Of
  delegate_of
19 This field holds the name of the person who has delegated menu manager
authority to the user. The user is thus the ‘delegate of’ the person
named here.
POINTER   New_Person-200
Delegation Date
  delegation_date
19.1 This field records the data that the user became a delegate. DATE-TIME    
Delegation Level
  delegation_level
19.2 This field records the level of delegation authority with respect to
the systems manager, level zero. When the systems manager delegates
authority to someone else, that person will be at level one. Levels
are maintained so that lower level delegates cannot interfere with
the menus of higher level delegates.
NUMERIC    
Alert Date/time
  alert_date_time
19.4 This is a multiple field which is used to generate alerts to the users.
The data for alerts is filed by date and time.
OBJECT   Alert_Date_Time-200_194
Delegated Options
  delegated_options
19.5 This is a sub-file of pointers to the Option File which detail those
options this user may delegate to others.
OBJECT   Delegated_Options-200_19
Allowable New Menu Prefix
  allowable_new_menu_prefix
19.6 This subfile holds the set of namespaces available to this user in
the creation of menus with delegated options.
STRING    
Menu Template
  menu_template
19.8 This multiple holds sets of predefined menus which can be envoked by
the user by entering a right-square-bracket (“[”) followed by a
template’s name.
OBJECT   Menu_Template-200_198
Uci
  uci
20 This is the set of UCI’s that this user must choose from at sign-on
time.
OBJECT   Uci-200_01
Date E-sig Last Changed
  date_esig_last_changed
20.1 A $H date of the last time the E-Sig code was changed. Triggered by a
X-ref on the ELECTRONIC SIGNATURE CODE field.
STRING    
Signature Block Printed Name
  signature_block_printed_name
20.2 The name entered must contain the surname of the user.
The name must be 2 to 40 characters in length.

This field can then contain the name of the user as they wish it to
be displayed with the notation that they signed the document electronically.
For example: John R. Doe, M.D. or Fred A. Sample, RN.
STRING    
Signature Block Title
  signature_block_title
20.3 This field should contain the title of the person who is electronically
signing a document. Examples of titles are Chief of Surgery, Dietician,
Clinical Pharmacist, etc. This title will print next to the name of the
person who signs the document. The person’s name will be taken from the
SIGNATURE BLOCK PRINTED NAME field.

The title must be 2 to 50 characters in length.
STRING    
Electronic Signature Code
  electronic_signature_code
20.4 This field contains the encrypted code which the user types when
signing documents electronically. The user’s input will be compared to
this field when validating his electronic signature.
All electronic signature codes should be treated as confidential.
STRING    
Mail Code
  mail_code
28 This is the mail code for the new person. STRING    
Service/section
  service_section
29 This is the name of the service or section for the new person. POINTER INDEXED
REQUIRED
Service_section-49
Date Entered
  date_entered
30 This is the date on which the user was entered into the user file.
It is automatically inserted into the file by the ADD USER option.
DATE-TIME    
Creator
  creator
31 This is the name of the user who entered this user into the user file.
It is automatically set by the ADD USER option.
POINTER   New_Person-200
File Range
  file_range
31.1 This field limits a user to a specific range of file numbers. When
creating new files, only a number within this range can be assigned
to the new file.
STRING    
Text Terminator
  text_terminator
31.2 If specified, the character string in this field will be used instead
of a carriage return to mark the end of word-processing text. It will
be used in all VA FileMan word-processing contexts, e.g. in mail
messages. It can facilitate the uploading of files from a PC
environment.

Note that the VA FileMan edit menu provides an option for temporarily
specifying a text terminator for that edit session only.
STRING    
Preferred Editor
  preferred_editor
31.3 If an entry exists in this field, then whenever a user edits data in a
FileMan word-processing field, they will automatically be transferred into
their preferred editor. If this field is blank, then the default editor
will be either the FileMan screen editor when editing within ScreenMan
format, or the standard FileMan line editor in all other cases.
POINTER   Alternate_Editor-1_2
Accessible File
  accessible_file
32 This multiple-valued field contains the list of files the user may access.
The type of access granted to the user is included for each file that
appears on the list. The user may be allowed to look at records (READ
access), edit existing records (WRITE access), add new record (LAYGO
access), delete records (DELETE access), or modify the file structure
(DATA DICTIONARY ACCESS).
OBJECT   Accessible_File-200_032
Allowed To Use Spooler
  allowed_to_use_spooler
41 If set to ‘YES’, this user will be able to use the spool device to
create spool documents.
BOOLEAN   false: n
true: y
Multi-device Despooling
  multidevice_despooling
41.1 If set to ‘YES’, the user will be able to print (despool) a spooled
document to more than one device simultaneously.
BOOLEAN   false: n
true: y
Can Make Into A Mail Message
  can_make_into_a_mail_message
41.2 If set to ‘YES’, the document is given the status of a mail message and
the user will be able to use all MailMan functions such as copying and
forwarding. As a mail message, the document can no longer be manipulated
with the spooler since its flag in the Spool Document File has been
deleted.
BOOLEAN   false: n
true: y
Authorize Release Of Npi
  authorize_release_of_npi
41.97 Answer 1 (Yes) if this disclosure of an individual practitioner’s NPI is
to a non-VA health care provider or its agent to support, or in
anticipation of supporting, the submission of health care reimbursement
claims by non-VA health care providers or their agents (ex., display of
FEE Basis authorizations). Per Routine Use Amendment #18 to the Privacy
Act of 1974 this disclosure can be made without requiring consent
(Blanket Authority) from the practitioner.
BOOLEAN   true: 1
Npi Entry Status
  npi_entry_status
41.98 This field is used in tracking the entry status of NPI d ata for those
providers who require an NPI. The providers needing this value are
identified based on data entered in the PERSON CLASS subfile which
indicates providers that may be related to billing activities.

The value is initially set to N or NEEDS ENTRY. It can be changed to E or
EXEMPT for individuals who have been identified, but who due to
administrative activities, etc., will not be involved in activities
requiring billing. When the NPI value is entered, the value is changed to
D or DONE.
ENUMERATION   NEEDS ENTRY: N
DONE: D
EXEMPT: E
Npi
  npi
41.99 Each VHA Billable Practitioner should have applied for the NPI through
CMS’ National Plan and Provider Enumeration System (NPPES). NPI
Confirmation Letters are sent by CMS and indicate the NPI assigned.
Practitioners may present their NPI Confirmation Letter as a source
document to verify the accuracy of the NPI or you may contact your Local
NPI Maintenance Team Leader for assistance.
STRING INDEXED  
Effective Date/time
  effective_date_time
42   OBJECT   Effective_Date_time-200_042
Key Delegation Level
  key_delegation_level
50.1 This a simple, numeric value which prevents removing delegated keys
from someone with a lower level number.
NUMERIC    
Keys
  keys
51 These are “keys” that define the characteristic(s), authorization(s), or
privilege(s) of the person.
OBJECT   Keys-200_051
Delegated Keys
  delegated_keys
52 This subfile contains pointers to the Key File of those keys that
this person is allowed to allocate to other users.
OBJECT   Delegated_Keys-200_052
Authorized To Write Med Orders
  authorized_to_write_med_orders
53.1 This field is used to determin if the provider is authorized to write orders. BOOLEAN   true: 1
Detox/maintenance Id Number
  detox_maintenance_id_number
53.11 This field holds the Detoxification/Maintenance ID number used for the
substance abuse providers that is “DATA-waived”. (one X, one alpha,
7 numbers)


STRING    
Dea#
  deanumber
53.2 This field is used to enter the Drug Enforcement Agency (DEA) number.
Enter the DEA number as two upper case letters followed by 7 digits.
e.g., AA1234567. Each provider must have a unique number.
STRING INDEXED  
Va#
  vanumber
53.3 This field is used to enter the VA number.
The VA number must be unique.
STRING INDEXED  
Inactive Date
  inactive_date
53.4 This field is used to show the inactive date of a provider whereas they
can no longer write orders.
DATE-TIME    
Provider Class
  provider_class
53.5 This field is used to show the providers class. POINTER   Provider_Class-7
Provider Type
  provider_type
53.6 This field is used to show the type of provider (staff, fee, etc.) ENUMERATION   FEE BASIS: 4
C & A: 3
FULL TIME: 1
PART TIME: 2
HOUSE STAFF: 5
Requires Cosigner
  requires_cosigner
53.7 This field is used to determine if the provider needs a cosigner. BOOLEAN   true: 1
Usual Cosigner
  usual_cosigner
53.8 This field is used to show the usual cosigner for the provider. POINTER   New_Person-200
Remarks
  remarks
53.9 This field is used to enter remarks and or comments about the provider. STRING    
Non-va Prescriber
  nonva_prescriber
53.91 The Transitional Pharmacy Care Project (TPB) introduces fields 53.91 -
53.96, to allow a NON-VA Physician to be added to the New Person file
(#200), so that Outpatient Pharmacy could process medication prescribed by
such physicians.

A value of 1 indicates that this person is a NON-VA Physician.
BOOLEAN   false: 0
true: 1
Tax Id
  tax_id
53.92 TAX ID of the NON-VA Physician’s Private Clinic, where the prescription
was written.
STRING    
Exclusionary Check Performed
  exclusionary_check_performed
53.93 Department of Health and Human Services provides an exclusionary list of
Medical Practitioners (providers excluded are those who are not allowed to
receive payment for government services due to various reasons). When
adding NON-VA Physicians, they must be checked against this list.

A value of 1 indicates that an Exclusionary Check was performed for this
physician.
BOOLEAN   true: 1
Date Exclusionary List Checked
  date_exclusionary_list_checked
53.94 The date Exclusionary Check was performed. DATE-TIME    
On Exclusionary List
  on_exclusionary_list
53.95 Was the NON-VA Physician on the Exclusionary Check List?
A value of 1 indicates that the Physician was on the Exclusionary Check.
BOOLEAN   false: 0
true: 1
Exclusionary Checked By
  exclusionary_checked_by
53.96 User ID of the person who made the entry. POINTER   New_Person-200
Licensing State
  licensing_state
54.1 This multiple contains credentialing information about a provider
that is used by the state.
OBJECT   Licensing_State-200_541
State Issuing Dea Number
  state_issuing_dea_number
54.2 This mutiple contains the DEA# issued by a state in order to allow
providers to write medication orders for controlled medications.
OBJECT   State_Issuing_Dea_Number-200_55
Schedule Ii Narcotic
  schedule_ii_narcotic
55.1 This field is used to determine if the provider has privileges for
Schedule II narcotic.
BOOLEAN   false: 0
true: 1
Schedule Ii Non-narcotic
  schedule_ii_nonnarcotic
55.2 This field is used to determine if the provider has privileges for
Schedule II non-narcotic.
BOOLEAN   false: 0
true: 1
Schedule Iii Narcotic
  schedule_iii_narcotic
55.3 This field is used to determine if the provider has privileges for
Schedule III narcotic.
BOOLEAN   false: 0
true: 1
Schedule Iii Non-narcotic
  schedule_iii_nonnarcotic
55.4 This field is used to determine if the provider has privileges for
Schedule III non-narcotic.
BOOLEAN   false: 0
true: 1
Schedule Iv
  schedule_iv
55.5 This field is used to determine if the provider has privileges for
Schedule IV controlled substances.
BOOLEAN   false: 0
true: 1
Schedule V
  schedule_v
55.6 This field is used to determine if the provider has privileges for
Schedule V controlled substances.
BOOLEAN   false: 0
true: 1
Staff Review Required
  staff_review_required
70 This field applies to ‘Interpreting Resident’ personnel. If
it contains a ‘yes’, an interpreting staff is required to
review this resident’s report results.
BOOLEAN   false: N
true: Y
Allow Verifying Of Others
  allow_verifying_of_others
71 If this field is set to ‘YES’ and the ‘ALLOW VERIFYING BY RESIDENTS’
division parameter is also set to ‘YES’ then this resident is allowed to
verify reports associated with another interpreting physician. (If both
parameters are set to ‘YES’ the ‘On-line Verifying of Reports’ option will
prompt the user to ‘Select Interpreting Physician: ‘ allowing the user to
select an interpreting physician other than him/herself.) If this field is
set to ‘NO’ then this resident is only allowed to verify his/her own
reports. If the division parameter ‘ALLOW VERIFYING BY RESIDENT’ is set
to ‘NO’ then regardless of how this field is set, the resident will not be
allowed to verify other interpreting physicians’ reports.

If the user is classified as Interpreting Staff, s/he will be allowed to
select another interpreting physician’s name and reports if this field is
set to ‘YES’.
BOOLEAN   false: n
true: y
Rad/nuc Med Classification
  rad_nuc_med_classification
72 This multiple field contains information about the classification assigned
to Rad/Nuc Med personnel. Possible classifications are Technologist,
Interpreting Resident, Interpreting Staff, and Clerk.
ENUMERATION   resident: R
clerk: C
technologist: T
staff: S
Rad/nuc Med Inactive Date
  rad_nuc_med_inactive_date
73 This field contains the date that this person was inactivated as a Rad/Nuc
Med user.
DATE-TIME    
Rad/nuc Med Location Access
  rad_nuc_med_location_access
74 This field will allow the user to access all data specific to a particular
Radiology/Nuclear Medicine location.
POINTER   Imaging_Locations-79_1
Restrict Patient Selection
  restrict_patient_selection
101.01 Answer ‘YES’ to restrict this user to selecting only those patients
associated with the list pointed to by the PATIENT SELECTION LIST field
(#101.02).
BOOLEAN   false: 1
true: 0
Patient Selection List
  patient_selection_list
101.02 If a value is entered into this field, the user is allowed to select only
those patients associated with this OE/RR LIST.
POINTER   Oe_rr_List-100_21
Cprs Tab
  cprs_tab
101.13   OBJECT   Cprs_Tab-200_010113
Problem List Primary View
  problem_list_primary_view
125 This string contains the user’s preferred view of the problem list.
Problems are assigned a category based upon the service of the provider
who entered and/or is treating the problem; a screen may then be invoked
allowing a filtered view of the problem list.
STRING    
Problem Selection List
  problem_selection_list
125.1 This is the user’s preferred default list of problems to select from
when adding to a patient’s problem list. If there is a list specified
here from the Problem Selection List File (#125), it will be automatically
presented to the user when the “Add New Problem(s)” action is selected;
otherwise, the user will simply be prompted to select a problem from
the Clinical Lexicon Utility.
POINTER   Problem_Selection_List-125
Multiple Sign-on
  multiple_signon
200.04 This field, if filled in, overrides the SITE and DEVICE Files as to
whether this user can sign-on to multiple terminals at the same time,
or is limited to one workstation (IP), only one connection.
If you select “Only one IP” be sure to put a value into the “MULTIPLE
SIGN-ON LIMIT” field so users can sign-on at least once.
Values are:
0 = Only one connection.
1 = Multiple connections from multiple IP’s.
2 = Only one IP address.
ENUMERATION   Only one IP: 2
NOT ALLOWED: 0
ALLOWED: 1
Ask Device Type At Sign-on
  ask_device_type_at_signon
200.05 This field controls if the user/terminal should be asked for a terminal
type during sign-on. If set to YES then the system will try and get the
terminal type from the terminal. If this doesn’t work, then user is
prompted. If set to NO then the one from the users Last Sign-on field or
the device subtype will be used.
ENUMERATION   ASK: 1
DON'T ASK: 0
Auto Menu
  auto_menu
200.06 This field controls whether the user will see menus automatically
displayed (as if he had typed a “?”) each time a new option is presented.
ENUMERATION   NO MENUS GENERATED: 0
YES, MENUS GENERATED: 1
Language
  language
200.07 The value in this field replaces the Default Language field in the
Kernel Site Parameters file. It points to the Language file
for the VA FileMan Dialog file.
POINTER   Language-_85
Reserved
  reserved
200.08 Place holder, see file 3.5 #51.8 STRING    
Type-ahead
  typeahead
200.09 If type ahead is selected, the user will be able to type text ahead
of what the computer is actually reading. The computer stores the
keystrokes from the user, which may be confusing if the computer is slow
but more efficient if the user is careful.
ENUMERATION   NOT ALLOWED: N
ALLOWED: Y
Timed Read (# Of Seconds)
  timed_read_number_of_seconds
200.1 This field, if filled in, overrides the SITE and DEVICE files as to
the time this user has to respond to a timed read. Stored in DTIME.
NUMERIC    
Always Show Secondaries
  always_show_secondaries
200.11 This field is a flag used by the menu system to control if
the user is shown there secondary menu list with one ‘?’ or two.
BOOLEAN   true: 1
Auto Sign-on
  auto_signon
200.18 This field will control if the Auto Sign-on (Single Sign-on) is enabled
for use with terminal sessions.
BOOLEAN   false: 1
true: 0
Multiple Sign-on Limit
  multiple_signon_limit
200.19 This field, if filled in, overrides the SITE file. This field sets an
upper limit on the number of concurrent sessions that this user can have
from one IP address when the Multiple Sign-on field (#204) is set to “One
IP”
NUMERIC    
Primary Menu Option
  primary_menu_option
201 This is the menu option that this user will be dropped into
if none of the following are set: (in the order checked)
Tied routine, Device primary menu.
POINTER INDEXED Option-19
Primary Window
  primary_window
201.1 This is the lead or first window launched at startup. POINTER   Option-19
Startup Default
  startup_default
201.2 This field determines if the Primary Menu or the Primary Window is
loaded at logon.
ENUMERATION   Primary Window: W
Primary Menu Option: M
Last Sign-on Date/time
  last_signon_date_time
202 This field is set when a user signs on to the system. DATE-TIME    
Xus Logon Attempt Count
  xus_logon_attempt_count
202.02 This is used to let the user know about unsuccessful logon atempts. NUMERIC    
Xus Active User
  xus_active_user
202.03 If a user gets the ** MULTIPULE SIGN-ON NOT ALLOWED ** message
this field can be set to NO to allow them to sign-on again.
This flag is set by XUS and XUSCLEAN.
BOOLEAN   false: 1
true: 0
Entry Last Edit Date
  entry_last_edit_date
202.04 This field holds the date time this entry in the file was last edited.
The following fields now trigger the current date to the ENTRY LAST EDIT
DATE field: DISUSER (#7), ACCESS CODE (#2), and TERMINATION DATE (#9.2).
DATE-TIME    
Lockout User Until
  lockout_user_until
202.05 This field is used by the signon code to lockout users that have
tried bad VERIFY codes too many times. This field holds the date/time
that the user should be locked out of the system until.
It is set with the current time plus the lockout time.
DATE-TIME    
Last Option Accessed
  last_option_accessed
202.1 This field holds the last option accessed by the user, when the user
selects the CONTINUE option instead of HALTing. When the user logs
on again, he will be able to continue directly at that option.
POINTER   Option-19
Last Option Main Menu
  last_option_main_menu
202.2 This field holds an indicator of which primary or secondary menu a
user was in, after selecting the CONTINUE option. It is used in con-
junction with the LAST OPTION ACCESSED to resume when a user logs back
on.
STRING    
Secondary Menu Options
  secondary_menu_options
203 Options awarded a user not on his or her primary menu option OBJECT   Secondary_Menu_Options-200_03
Timestamp
  timestamp
203.1 This is the time at which this option was last modified. It is triggered
automatically by the appropriate fields. If a CPU references an option
which has been modified since it was last rebuilt, it triggers a rebuilding
of the options.
STRING    
Secid
  secid
205.1 Identity and Access Management SECID field used to uniquely identify a
VistA user by Security ID.

*** This field should never be edited directly - do not remove WRITE
ACCESS!
STRING INDEXED  
Subject Organization
  subject_organization
205.2 Identity and Access Management SUBJECT ORGANIZATION field used to
identify the Organization of an externally authenticated user (Subject).
Examples: “Department of Veterans Affairs” or “Department of Defense”

*** This field should never be edited directly - do not remove WRITE
ACCESS!
STRING    
Subject Organization Id
  subject_organization_id
205.3 Identity and Access Management SUBJECT ORGANIZATION ID field used to
uniquely identify the Organization that is providing the identification
for an externally authenticated user (Subject). The organization ID
may be an Object Identifier (OID), using the urn format (that is,
“urn:oid:” appended with the OID); or it may be a URL assigned to
that organization. For SSOi this will be hard-coded to Department of
Veterans Affairs official Home Community ID. NHIN standards specify that
the web address of the Subject Organization is typically stored in this
field (example: http://familymedicalclinic.org).

*** This field should never be edited directly - do not remove WRITE
ACCESS!
STRING    
Unique User Id
  unique_user_id
205.4 Identity and Access Management UNIQUE USER ID field used to uniquely
identify a user (Subject) within the Subject Organization. The combination
of Subject Organization ID (OID) and Unique User ID (UID) is
cross-referenced in VistA and must be unique. For VA SSOi, this will be
the user SecID. Within NHIN this could be the subject of the NHIN SAML
token which would contain email address of a X.509 name.

*** This field should never be edited directly - do not remove WRITE
ACCESS!
STRING    
Adupn
  adupn
205.5 Identity and Access Management Active Directory User Principle Name (AD
UPN) field.
STRING INDEXED  
Personal Diagnoses List
  personal_diagnoses_list
351 This is the provider’s personal list of preferred diagnoses codes. OBJECT   Personal_Diagnoses_List-200_0351
Supply Employee
  supply_employee
400   ENUMERATION   WAREHOUSE: 1
PPM ACCOUNTABLE OFFICER: 2
MANAGER: 4
PURCHASING AGENT: 3
Paid Employee
  paid_employee
450 This field is a pointer to the PAID EMPLOYEE (#450) file. POINTER   Paid_Employee-450
Network Address
  network_address
500 This is the begining of a network address. Enter the Lastname of the user
or an identifier that he is known as on the receiving system.
OBJECT   Network_Address-200_005
Network Username
  network_username
501.1 This is the username that is used by the Windows Active Directory.
It should be ‘VHA’ + 3 char station ID + first 5 of last name + first
character of first name.
Holders of the XUMGR key can override this.
STRING    
Subject Alternative Name
  subject_alternative_name
501.2 This is a name from the PIV card field SUBJECT ALTERNATIVE NAME
also known as USER PRINCIPLE NAME.

The subject alternative name extension allows identities to be bound
to the subject of the certificate. These identities may be included
in addition to or in place of the identity in the subject field of
the certificate. Subject alternative name is defined by an Internet
electronic mail address.

When the subjectAltName extension contains an Internet mail address,
the address MUST be stored in the rfc822Name.
STRING INDEXED  
Social Worker ?
  social_worker_
654 This field will be used to indicate if the user is a Social Worker.
It will also act as a screen for lookups.
BOOLEAN   false: 0
true: 1
Immediate Supervisor
  immediate_supervisor
654.1 This field is used to indicate the immediate supervisor of the social worker. POINTER INDEXED New_Person-200
Position/title
  position_title
654.15 This field will be used to indicate the position/title of the social worker. ENUMERATION   SW COORDINATOR: 4
SUPERVISOR: 3
SW CHIEF: 1
ASST. CHIEF: 2
SOCIAL WORKER: 5
VOLUNTEER: 10
SW ASSOCIATE: 6
STUDENT: 9
SW CLERK/STENO: 8
WOC: 11
SECRETARY: 7
Social Worker's Number
  social_workers_number
654.2 Unique number assigned to social worker by service. Enter a number 01-999. NUMERIC INDEXED  
Surrogate
  surrogate
654.3 This field will be used to indicate a surrogate supervisor. When this
field has data, the surrogate supervisor will have access to data pertaining
to worker information for the surrogated supervisor.
POINTER INDEXED New_Person-200
Dmms Units
  dmms_units
720 This multiple field contains the DMMS units to which this person has
access for entering data and generating reports.
POINTER   Dss_Unit-724
Appointment Status
  appointment_status
747.11 Contains the Appointment Status for this person. ENUMERATION   FULL-TIME: 1
RESIDENT: 5
CONSULTING: 3
CONTRACT: 4
FEE BASIS, ON STATION: 6
PART-TIME: 2
OTHER: 9
SPECIALTY FELLOW: 7
WOC: 8
Renew Date
  renew_date
747.113 Contains the Renewal Date for our General Privilege. DATE-TIME    
Dea Expiration Date
  dea_expiration_date
747.44 This field contains the expiration date for DEA #. DATE-TIME    
Enumeration Initiated
  enumeration_initiated
900 This field notes the date/time the VPID enumeration attempt was
initiated.
DATE-TIME    
Enumeration Completed
  enumeration_completed
901 This field notes the date/time the VPID assignment was completed. DATE-TIME    
Requires Transmission
  requires_transmission
902 This field is used to note that this record was just added to this file,
or that an edit was made to the fields that MPI cares about capturing and
a VPID needs to be assigned or an update message needs to be sent.

Fields being monitored for change are:

.01 NAME
.111 STREET ADDRESS 1
.112 STREET ADDRESS 2
.113 STREET ADDRESS 3
.114 CITY
.115 STATE
.116 ZIP CODE
.131 PHONE (HOME)
4 SEX
5 DOB
9 SSN
41.99 NPI
53.2 DEA#
200.06,.01 VISITED FROM
200.06,2 DUZ AT HOME SITE
BOOLEAN   true: Y
Badge Number
  badge_number
910.1 Enter the badge number assigned to the VA police officer. NUMERIC    
Rank
  rank
910.2 Enter the VA police officer’s assigned rank designation, i.e., CHIEF,
LIEUTENANT, PATROL OFFICER, etc.
STRING    
Visited From
  visited_from
8910 This subfile stores the information that travels along with visitors using
the CPRS Foreign Views software to look at medical data of a patient which
resides on a system where the visitor may not have valid access or verify
codes. When that person name and Social Security Number is put into the
visited system’s New Person File this multiple is updated to provide the
ability to trace the visitors back to the system from which they are
visiting. This field (.01) stores the number of the site where the
visitor was authenticated.
OBJECT   Visited_From-200_06
Mutually Exclusive Keys
  mutually_exclusive_keys
8911   POINTER   Security_Key-19_1
Person Class
  person_class
8932.1   OBJECT   Person_Class-200_05
Pgyear
  pgyear
8932.2 This field holds what Post Graduate year a person is. NUMERIC    
Pgy Assigned
  pgy_assigned
8932.21 This field holds the date that the PGYear field was last edited. DATE-TIME    
Fyear
  fyear
8932.3 This field is the Fellowship year of a person. NUMERIC    
Fy Assigned
  fy_assigned
8932.31 This field holds the Date that the FYear field was edited. DATE-TIME    
Person File Pointer
  person_file_pointer
8980.16 This field holds a pointer to the person file so there will be a way to
provide a cross reference to help convert ‘person file’ pointers into
‘new person file’ pointer after the person file is removed.
     
Display Help At Entry To Lm
  display_help_at_entry_to_lm
8983.11 If set to yes, a help text will be displayed before entering the editor.
This is used primarily for new users.
BOOLEAN   false: n
true: y
Ask Terminal Type At Lm Entry
  ask_terminal_type_at_lm_entry
8983.12 If set to yes, the terminal type will be asked upon entry to the editor. BOOLEAN   false: n
true: y
Default Terminal Type For Lm
  default_terminal_type_for_lm
8983.13 This field stores the default terminal type for a user. POINTER   Terminal_Type-3_2
Display Lm Commands
  display_lm_commands
8983.14 If set to yes, the list of commands will be displayed at the bottom
of the screen when entering the command mode.
BOOLEAN   false: n
true: y
Bright Chars At Exit From Lm
  bright_chars_at_exit_from_lm
8983.15 If set to yes, the terminal will be left in high intensity after exiting. BOOLEAN   false: n
true: y
Date Last Accessed Lm Wp
  date_last_accessed_lm_wp
8983.16 The date and time a user last accessed the LetterMan word processor
document editor.
DATE-TIME    
Total Minutes Using Lm Wp
  total_minutes_using_lm_wp
8983.17 The total minutes a user has used the LetterMan word processor
document editor.
NUMERIC    
Keystrokes From Lm Wp
  keystrokes_from_lm_wp
8983.18 This field stores the total number of keystrokes a user has typed from
the word processor document editor.
NUMERIC    
Spelling Exception Dictionary
  spelling_exception_dictionary
8983.5 This field stores the exception spelling dictionary for the user. STRING    
Defined Formats For Lm
  defined_formats_for_lm
8983.51 This field is used to store predefined format lines which a user can
select from during editing.
OBJECT   Defined_Formats_For_Lm-200_0089832
Defined Phrases For Lm
  defined_phrases_for_lm
8983.52 This field stores predefined phrases which can be inserted into the document during editing. OBJECT   Defined_Phrases_For_Lm-200_0089833
Lm Limit Wp Fields To Edit
  lm_limit_wp_fields_to_edit
8983.6 This field is used by the user to limit which word processing
fields should be edited by LetterMan.
STRING    
Vpid
  vpid
9000 The VA Person Identification Number which was assigned by the Person
Service central system. Used to uniquely identify a Person.
STRING INDEXED  
Ess People
  ess_people
776000   STRING    
Ess Customer Id
  ess_customer_id
776001   STRING    

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Sub-Files

User Class (200.07)

ID
User_Class-200_07

Properties

Label/Field Name Field # Description Datatype Attributes Range
User Class
  user_class
.01   POINTER INDEXED
REQUIRED
User_Class-201
Isprimary
  isprimary
2 This field notes if this User Class is the primary User Class for this
user. If returning just one User Class then this is the one to be
returned.
BOOLEAN   false: 1
true: 0

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Division (200.02)

ID
Division-200_02

Properties

Label/Field Name Field # Description Datatype Attributes Range
Division
  division
.01 The name of a Division that this user may sign on to. POINTER INDEXED
REQUIRED
Institution-4
Default
  default
1 This field is used to indicate that a particular division should be
presented to the user as a default when selecting a division. This will
only affect users that have more than one division.
A cross reference will only allow one entry to have this flag set.
BOOLEAN   false: 0
true: 1

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Alert Date Time (200.194)

ID
Alert_Date_Time-200_194

Properties

Label/Field Name Field # Description Datatype Attributes Range
Alert Date Time
  alert_date_time
.01 This is the date and time when the alert was generated. DATE-TIME REQUIRED  
Package Id
  package_id
.02 This is a field in which the package id passed during alert filing. This
id may simply be a package namespace, or it may be a namespace followed by
additional data to more accurately identify the type or purpose of the
alert.
STRING    
Message Text
  message_text
.03 This field contains the text of the message to be presented to the user at
the time when he cycles through the menu system the first time after the
alert has been filed for the user, and when the user selects the VIEW
ALERTS option.
STRING    
New Alert Flag
  new_alert_flag
.04 This flag is used by the alert processing to indicate a new alert which
has not previously been presented to the user. After the alert message
text has been shown to the user, this flag is cleared and the user must
then select the VIEW ALERTS option to process the alert.
ENUMERATION   NEW: 1
Action Flag
  action_flag
.05 This flag is optional at the present time, since the need for action
processing can be determined by the presence of an option name or a
routine name for use during alert processing.
ENUMERATION   RUN ROUTINE: R
IMMEDIATE RUN: I
DELETE: D
Reserved1
  reserved1
.06 This field is reserved for future use by the alert system. STRING    
Entry Point
  entry_point
.07 While named ENTRY POINT, this is a dual function field. If the next field
(#.08, AROUTINE NAME) contains a routine name, this field contains the
desired entry point within that routine (this field may also be null,
indicating that the entry point should be at the top of the routine). If
field #.08 is null, then the contents of this field is interpreted as the
name of an option which is to be entered when the alert is processed.
STRING    
Aroutine Name
  aroutine_name
.08 If this field is not null, it contains the name of a routine which is to
be used when the alert is processed. If there is also a value in field
#.07, that value is used as an entry point into the routine specified in
this field.

If this field is null, field #.07 is interpreted as an option name which
is to be used when the alert is processed.

If both this field and field #.07 are null, the alert is processed as an
information only alert.
STRING    
Reserved Field
  reserved_field
.09 This field is reserved for future use in the alert processing system. STRING    
First Data Piece
  first_data_piece
.1 This field and all following ^-separated fields are processed as a single
entity and are returned in the variable XQADATA for use by the application
which generated the alert. The package may pass a series of variables
using any desired separator in the variable XQADATA at the time the alert
is setup. When the alert is processed the value of XQADATA is returned to
the application and may be used to establish parameters related to the
alert without requiring interaction or provision of information by the
user. In this way information related to patient entry number, specific
internal numbers for the desired data, etc may be stored and returned.
STRING    
Data String
  data_string
1   STRING    

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Delegated Options (200.19)

ID
Delegated_Options-200_19

Properties

Label/Field Name Field # Description Datatype Attributes Range
Delegated Options
  delegated_options
.01 This field identifies which options this user may delegate to others. POINTER INDEXED
REQUIRED
Option-19
Delegated By
  delegated_by
1 This field indicates who granted authority for this user to delegate
this option to others.
POINTER   New_Person-200
Date Delegated
  date_delegated
2 This field records the date when this option was added to the list
of options this user may delegate to others.
DATE-TIME    
Editable
  editable
3 This field indicates whether this use is allowed to edit this option. BOOLEAN   false: 1
true: 0

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ID
Menu_Template-200_198

Properties

Label/Field Name Field # Description Datatype Attributes Range
Menu Template
  menu_template
.01   STRING INDEXED
REQUIRED
 
Pathway
  pathway
1 This multiple contains the information on the option sequence specified
for a given MENU TEMPLATE.
STRING    

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Uci (200.01)

ID
Uci-200_01

Properties

Label/Field Name Field # Description Datatype Attributes Range
Uci
  uci
.01 This is one of a set of UCI’s that this user may choose to work in
at sign-on time.
STRING INDEXED
REQUIRED
 
Routines (rn1:rn2)
  routines_rn1rn2
2 This is a list of routines that the user may choose to run when signing on
to this UCI. The routines are seperated by ‘:’s.
STRING    

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Accessible File (200.032)

ID
Accessible_File-200_032

Properties

Label/Field Name Field # Description Datatype Attributes Range
File Number
  file_number
.001 When defined, this field makes the sub-file’s internal entry number
accessible for inquiry and edit.
IEN    
Accessible File
  accessible_file
.01   POINTER INDEXED
REQUIRED
File-1
Data Dictionary Access
  data_dictionary_access
1 This field is a flag that, when set to 1, gives the user data dictionary
access to the file (in the .01 field) represented in this record.
BOOLEAN   false: 0
true: 1
Delete Access
  delete_access
2 This field is a flag that, when set to 1, gives the user delete access to
the file (in the .01 field) represented in this record.
BOOLEAN   false: 0
true: 1
Laygo Access
  laygo_access
3 This field is a flag that, when set to 1, gives the user LAYGO access to
the file (in the .01 field) represented in this record.
BOOLEAN   false: 0
true: 1
Read Access
  read_access
4 This field is a flag that, when set to 1, gives the user read access to
the file (in the .01 field) represented in this record.
BOOLEAN   false: 0
true: 1
Write Access
  write_access
5 This field is a flag that, when set to 1, gives the user write access to
the file (in the .01 field) represented in this record.
BOOLEAN   false: 0
true: 1
Audit Access
  audit_access
6 This field is a flag that, when set to 1, gives the user audit access to
the file (in the .01 field) represented in this record.
BOOLEAN   false: 0
true: 1

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Effective Date/time (200.042)

ID
Effective_Date_time-200_042

Properties

Label/Field Name Field # Description Datatype Attributes Range
Effective Date/time
  effective_date_time
.01 This field contains the date and time of the last change to the NPI field. DATE-TIME INDEXED
REQUIRED
 
Status
  status
.02 The Status of an NPI is either ‘ACTIVE’ or ‘INACTIVE’. I ‘ACTIVE’ then
the NPI will be accessible by end-users to document a particular
provider. If ‘INACTIVE’, then the NPI will only be accessible by the
application to display legacy data.
ENUMERATION REQUIRED ACTIVE: 1
INACTIVE: 0
Npi
  npi
.03 Each VHA Billable Practitioner should have applied for the NPI through
CMS’ National Plan and Provider Enumeration System (NPPES). NPI
Confirmation Letters are sent by CMS and indicate the NPI assigned.
Practitioners may present their NPI Confirmation Letter as a source
document to verify the accuracy of the NPI or you may contact your Local
NPI Maintenance Team Leader for assistance.
STRING INDEXED
REQUIRED
 

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Keys (200.051)

ID
Keys-200_051

Properties

Label/Field Name Field # Description Datatype Attributes Range
Key
  key
.01 This is a security key that this person holds. POINTER INDEXED
REQUIRED
Security_Key-19_1
Given By
  given_by
1 This is a pointer to the person that entered this security key into this
persons file.
POINTER   New_Person-200
Date Given
  date_given
2 This is the date that the security key was given to the person.
There is know history.
DATE-TIME    
Review Date
  review_date
3 This is the date after which the persons need for this security key should
be reviewed.
DATE-TIME    

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Delegated Keys (200.052)

ID
Delegated_Keys-200_052

Properties

Label/Field Name Field # Description Datatype Attributes Range
Delegated Key
  delegated_key
.01 This is a security key that this person my allocate to another person. POINTER INDEXED
REQUIRED
Security_Key-19_1
Delegated By
  delegated_by
1 This is the person that gave the security key that may be delegated. POINTER   New_Person-200
Date Delegated
  date_delegated
2 This is the date that the security key was given to be delegated. DATE-TIME    
May Re-delegate
  may_redelegate
3 Re-delegation means that the person has total control over the key,
the person may not only delegate the key to others but may also give
others the authorization to delegate it.
ENUMERATION   YES: 1
no: 0
yes: 1
NO: 0

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Licensing State (200.541)

ID
Licensing_State-200_541

Properties

Label/Field Name Field # Description Datatype Attributes Range
Licensing State
  licensing_state
.01 This is the state issuing a license to practice medicine for a provider. POINTER INDEXED
REQUIRED
State-5
License Number
  license_number
1 This is the licence number that was issued to a provider by the sate
he is licenced in.
STRING REQUIRED  
Expiration Date
  expiration_date
2 This is the expiration date of the provider’s licence issued by the state.
by the state.
DATE-TIME REQUIRED  

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State Issuing Dea Number (200.55)

ID
State_Issuing_Dea_Number-200_55

Properties

Label/Field Name Field # Description Datatype Attributes Range
State Issuing Dea Number
  state_issuing_dea_number
.01 This is the state which has issued a State DEA# to a provider. Not all
states require a seperate DEA #
POINTER INDEXED
REQUIRED
State-5
State Dea Number
  state_dea_number
1 This is the DEA # issued by an individual state, it is not required
by all states and in some cases may be the same as the Federal
DEA #.
STRING REQUIRED  

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Cprs Tab (200.010113)

ID
Cprs_Tab-200_010113

Properties

Label/Field Name Field # Description Datatype Attributes Range
Cprs Tab
  cprs_tab
.01 This is a pointer to the OR CPRS TABS (#101.13) file. Enter the name of
the CPRS tab for which you want to set effective and expiration dates for
access for this user.
POINTER INDEXED
REQUIRED
Or_Cprs_Tabs-101_13
Effective Date
  effective_date
.02 This is the effective date of access to the CPRS tab. DATE-TIME REQUIRED  
Expiration Date
  expiration_date
.03 This is the expiration date of access to the CPRS tab. DATE-TIME    

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Secondary Menu Options (200.03)

ID
Secondary_Menu_Options-200_03

Properties

Label/Field Name Field # Description Datatype Attributes Range
Secondary Menu Options
  secondary_menu_options
.01 This is an option which is merged with the users primary menu
and XUCOMMAND option, giving the user this option on all of her/his
menus.
POINTER INDEXED
REQUIRED
Option-19
Synonym
  synonym
2 This is a user-specific synonym which may be used in addressing this
option.
STRING    

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Personal Diagnoses List (200.0351)

ID
Personal_Diagnoses_List-200_0351

Properties

Label/Field Name Field # Description Datatype Attributes Range
Diagnosis
  diagnosis
.01 A diagnosis in the provider’s preferred list. POINTER INDEXED
REQUIRED
Icd_Diagnosis-80
Expression
  expression
1 This is the diagnosis code’s Lexicon
expression as stored in the EXPRESSION file,
file # 757.01.
POINTER   Expressions-757_01

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Network Address (200.005)

ID
Network_Address-200_005

Properties

Label/Field Name Field # Description Datatype Attributes Range
Network Address Lastname
  network_address_lastname
.01 This is the last name of the user. STRING INDEXED
REQUIRED
 
Network Address First Name
  network_address_first_name
1 The recipient’s first name should be entered into this field. STRING REQUIRED  
X.400 User Id
  x400_user_id
2 Enter a string that uniquely identifies the user at the remote system. STRING    
Generation
  generation
3 The generation of the recipient is a suffix that further identifies him.
Common strings used as such suffixes are: ‘junior’, ‘senior’, ‘III’.
STRING    
Country
  country
4 All X.400 addresses require a ‘country’. If no country is known this system
will not deliver the mail. As of 11/90 ‘US’ was the only valid country.
SMTP addresses such as ‘name@domain’ where domain ends with such strings as
‘.EDU’ need no country.
ENUMERATION   US: US
Organization
  organization
5 If you are filling in this field for an X.400 address, it is a standard
field. If, however, you are filling in this field for an SMTP address,
you must fill in the third level of the domain. For example, the third
level of the domain ‘SILVER.FORUM.VA.GOV’ is the string after the second
”.” starting from the right. ‘GOV’ is the first. ‘VA’ is the second.
‘SILVER’ is the fourth level.
STRING    
Organizational Unit Sub0
  organizational_unit_sub0
5.1 This field contains the ‘Orgainzational Unit’ of the address if it is the
address of an X.400 recipient. IF it is the address of an SMTP recipient,
this is the FOURTH LEVEL NAME of the DOMAIN. See the ORGANIZATION field
for a description of domain levels of SMTP domains.
STRING    
Organizational Unit Sub1
  organizational_unit_sub1
5.2 The Organizational Unit field of X.400 recipients is infinitely repeating.
This system will only be able to handle 4 levels of Organizational Units.
SMTP domains also have levels. Each Organizational Unit ‘subn’ field is
a deeper definition (and level) of the SMTP domain. ‘Sub1’ is the fift
level of the domain field. ‘Sub2’ is the sixth level. ‘Sub3’ is the seventh.
See the description of the ORGANIZATION field for further information on
levels of SMTP domains.
STRING    
Organizational Unit Sub2
  organizational_unit_sub2
5.3 See the description of the ‘ORGANIZATIONAL UNIT sub1’ field for further
information.
STRING    
Organizational Unit Sub3
  organizational_unit_sub3
5.4 See the description of the ‘ORGANIZATIONAL UNIT SUB1’ field for further
information.
STRING    
Locality
  locality
6   STRING    
Application Entity
  application_entity
7 The ‘Application Entity’ field is the name of a piece of software that will
receive and process any messages it receives.
STRING    
Private Administrative Domain
  private_administrative_domain
98 For X.400 addresses this field is standard. For mapping into the SMTP
mail system (MailMan is an SMTP mail system.), this field is filled in
with a special string. ‘DHCP’ will be interpreted as “.VA.GOV” for all
Department of Veterans’ Affairs SMTP systems. If the address does have
“DHCP’ in this field, MailMan will try to deliver it to a VA site. If
the address has anything else, MailMan will try to deliver to an X.400
system as of 11/90. Later there may be additional special PRMDs.
STRING    
Administrative Domain
  administrative_domain
99 The Administrative domain is the carrier of the electronic channels. Some
examples of carriers in the US are US SPRINT, AT&T and MCI Communications.
This field is required only for X.400 addresses.
STRING    

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Visited From (200.06)

ID
Visited_From-200_06

Properties

Label/Field Name Field # Description Datatype Attributes Range
Visited From
  visited_from
.01 This field holds the official Station Number ID of the remote site that
did the user authentication. This may be the site that caused this user to
be added to the NPF.
STRING INDEXED
REQUIRED
 
Site Name
  site_name
1 This field contains the name of the site where the visitor was
authenticated.
STRING    
Duz At Home Site
  duz_at_home_site
2 This field contains the internal entry number in the New Person File at
the site where this visitor was authenticated.
NUMERIC    
First Visit
  first_visit
3 This field contains the date when this visitor first visited from the site
recorded in the .01 field.
DATE-TIME    
Last Visited
  last_visited
4 This field is updated each time a visitor arrives from the site in the .01
field.
DATE-TIME    
Phone At Site
  phone_at_site
5 This field may contain a phone number for the visitor at their home site.
Since phone numbers are not always entered, this field may be blank.
STRING    

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Person Class (200.05)

ID
Person_Class-200_05

Properties

Label/Field Name Field # Description Datatype Attributes Range
Person Class
  person_class
.01 This is a pointer to the Person class file. POINTER INDEXED
REQUIRED
Person_Class-8932_1
Effective Date
  effective_date
2 This field is trigger by adding a new person class. DATE-TIME INDEXED
REQUIRED
 
Expiration Date
  expiration_date
3 This field is the date after which this class becomes inactive.
This field must be not less than the EFFECTIVE DATE and not greater
than the DATE INACTIVATED field(#4) of the Person Class entry in the
PERSON CLASS file(#8932.1).

It will get triggered if a new Person Class is entered or someone
edits the field to inactivate the class.
DATE-TIME    

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Defined Formats For Lm (200.0089832)

ID
Defined_Formats_For_Lm-200_0089832

Properties

Label/Field Name Field # Description Datatype Attributes Range
Number
  number
.01 This is the reference number to the predefined format line. NUMERIC INDEXED
REQUIRED
 
Default
  default
1 If set to yes, this format line will be used as the default format line
when using the screen editor. If a document already has a format line
defined, then the document format will be used.
BOOLEAN INDEXED false: n
true: y
Format Line
  format_line
2 This field stores the predefined format lines of the user. STRING    

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Defined Phrases For Lm (200.0089833)

ID
Defined_Phrases_For_Lm-200_0089833

Properties

Label/Field Name Field # Description Datatype Attributes Range
Keyword
  keyword
.01 The predefined phrase ‘keyword’ used to select the phrase. STRING INDEXED
REQUIRED
 
Phrase
  phrase
1 The phrase to be inserted into the document. STRING    

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Document generated on August 31st 2017, 2:55:41 pm