The Master Data Model for Veteran Care

Developer Documentation » VDM » Institution-4

Institution (4)

This file contains a listing of VA institutions. It is cross-referenced by name and station number. The Number field is no longer meaningful (it had previously referenced the station number).

Global: ^DIC(4,

Domain: Problems

Properties

Label/Field Name Field # Description Datatype Attributes Range
Name
  name
.01 This is the name of the institution with out modifiers like state
or type.
STRING INDEXED
REQUIRED
 
State
  state
.02 State that the institution is physically located. POINTER   State-5
District
  district
.03 This is the Medical District of the Institution file. Therefore it is not
to be changed except by appropriately knowledgeable individuals.
NUMERIC    
Short Name
  short_name
.05 Short version of name. STRING    
VA Type Code
  va_type_code
.06 This field is being replaced by the Facitily type field. ENUMERATION   NH: NH
PROTH: PC
MC,DOM,NH: MCDMNH
DOM: DM
MC&DOM: MCDM
OC-SUB: OS
OC-IND: OI
MC&RO: MCRO
RO&DPC: RODP
VACO-RO: CR
OC-UNDER MMT: OM
RPC: RP
DPC: DP
VACO: CO
HOSP: MC
RO: RO
PDC: PD
MC&NH: MCNH
Region
  region
.07 VA region number. NUMERIC    
Street Addr. 1
  street_addr_1
1.01 First line of the street address (physical) of the facility. STRING    
Street Addr. 2
  street_addr_2
1.02 Second line of street address (physical) of the facility. STRING    
City
  city
1.03 The city the facility is physically located. STRING    
ZIP
  zip
1.04 Postal ZIP code for the physical address of the facility. STRING    
Contact
  contact
4 List of contacts. OBJECT   Contact-4_03
St. Addr. 1 (mailing)
  st_addr_1_mailing
4.01 First line of the street address (mailing) of the facility. STRING    
St. Addr. 2 (mailing)
  st_addr_2_mailing
4.02 Second line of the street address (mailing) of the facility. STRING    
City (mailing)
  city_mailing
4.03 The City of the facility’s mailing address. STRING    
State (mailing)
  state_mailing
4.04 The State of the facility’s mailing address. POINTER   State-5
ZIP (mailing)
  zip_mailing
4.05 Postal ZIP code for the mailing address of the facility. STRING    
Multi-division Facility
  multidivision_facility
5 Flag to indicate this is a multi-division facility. BOOLEAN   false: N
true: Y
Status
  status
11 An Institution has a STATUS (#11) of either LOCAL or NATIONAL.

Inactive facilities are flagged as such by the field INACTIVE
FACILITY FLAG (#101).

National entries are facilities that have a STATION NUMBER (#99)
approved by Information Management Service (045A4). National
entries are maintained by the Master File Server located on FORUM.

Local entries are facilities that are entered locally. Local
entries no not have a STATION NUMBER (#99). (Only offically
approved station numbers are allowed in the STATION NUMBER (#99)
field.)

All national entries will have a STATUS (#11) of NATIONAL. Do
not edit the STATUS (#11) of a national entry. Do not set a LOCAL
entry to a STATUS (#11) of NATIONAL.
ENUMERATION INDEXED
REQUIRED
National: N
Local: L
Facility Type
  facility_type
13 The type of facility. A replacement for the type field. POINTER   Facility_Type-4_1
Associations
  associations
14   OBJECT   Associations-4_014
Npi
  npi
41.99 Current Unique National Provider ID. A unique meaningless integer assigned
to providers.
STRING INDEXED
REQUIRED
 
Effective Date/time
  effective_date_time
42   OBJECT   Effective_Date_time-4_042
Taxonomy Code
  taxonomy_code
43   OBJECT   Taxonomy_Code-4_043
Acos Hospital Id
  acos_hospital_id
51 This field holds the six-digit code assigned to this facility by
the American College of Surgeons (ACOS) Commission on Cancer, the
organization that accredits a hospital’s Cancer Program and Tumor
Registry. A facility will only have an ACOS number if they have
requested a Cancer Program survey from the ACOS (not all facilities
will have a number).
STRING    
Facility Dea Number
  facility_dea_number
52 This field holds the facility DEA number. This allows house officers who
do not have their own DEA # to use a VA # for Digital Signatures.
STRING    
Facility Dea Expiration Date
  facility_dea_expiration_date
52.1 This field contains the expiration date for DEA#. DATE-TIME    
Domain
  domain
60 A pointer to the domain so the institution can be linked to a E-mail domain. POINTER   Domain-4_2
Agency Code
  agency_code
95 A code to identify the Government agency that this site belongs to.
This is a duplicate of the POINTER TO AGENCY field.
ENUMERATION   VA: V
EHR: E
ARMY: ARMY
IHS: I
AIR FORCE: AF
OTHER: O
NAVY: N
COAST GUARD: USCG
Reporting Station
  reporting_station
96 This is a pointer back to the Institution file that indicates the
site that does the reporting to VACO.
POINTER   Institution-4
Pointer To Agency
  pointer_to_agency
97 A pointer to a file that identifies the government agency that
this site belongs to. Keep in sync with the Agency code field.
POINTER REQUIRED Agency-4_11
Station Number
  station_number
99 This is the 3 digit station number plus any modifiers. STRING    
Official VA Name
  official_va_name
100 This field holds the Offical VA name for this VA facility.
The value in this field should not be changed by the site.
STRING INDEXED  
Inactive Facility Flag
  inactive_facility_flag
101   ENUMERATION   INACTIVE: 1
Billing Facility Name
  billing_facility_name
200 This field is the billing facility name populated with the
GOLD STANDARD NAME provided by the CBO and required for
pharmacies, CBOC’s, VAMC’s, etc - Anything that could be identified
as a Billing Facility (Billing Provider) for billing in VistA.

This new field is not editable locally (same as the .01 and 100
fields). Updates would be managed through Forum and the Master File
Update mechanisms only.
STRING    
Current Location
  current_location
720 This field flags entries for use in the Event Capture software.

‘1’ for ‘YES’ (ACTIVE)

‘0’ for ‘NO’ (INACTIVE)
BOOLEAN   false: 0
true: 1
History
  history
999.1   OBJECT   History-4_999
Identifier
  identifier
9999   OBJECT   Identifier-4_9999

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Sub-Files

Contact (4.03)

ID
Contact-4_03

Properties

Label/Field Name Field # Description Datatype Attributes Range
Contact
  contact
.01 The name of a contact at the site. STRING REQUIRED  
Area
  area
.02 Pointer to the part of the site the contact works in. POINTER   Hospital_Location-44
Phone #
  phone_number
.03 Telephone number. STRING    

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Associations (4.014)

ID
Associations-4_014

Properties

Label/Field Name Field # Description Datatype Attributes Range
Associations
  associations
.01 This multiple field is used to link groups if Institutions into
associations.
POINTER INDEXED
REQUIRED
Institution_Association_Types-4_05
Parent Of Association
  parent_of_association
1 This field points back to the Institution file to indicate the
parent of the association.
POINTER   Institution-4

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Effective Date/time (4.042)

ID
Effective_Date_time-4_042

Properties

Label/Field Name Field # Description Datatype Attributes Range
Effective Date/time
  effective_date_time
.01 This field contains the date and time of the last change to the NPI field. DATE-TIME INDEXED
REQUIRED
 
Status
  status
.02 The Status of an NPI is either ‘ACTIVE’ or ‘INACTIVE’. I ‘ACTIVE’ then
the NPI will be accessible by end-users to document a particular provider.
If ‘INACTIVE’, then the NPI will only be accessible by the application to
display legacy data.
ENUMERATION REQUIRED ACTIVE: 1
INACTIVE: 0
Npi
  npi
.03 Unique National Provider ID. A unique meaningless integer assigned to
providers.
STRING INDEXED
REQUIRED
 

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Taxonomy Code (4.043)

ID
Taxonomy_Code-4_043

Properties

Label/Field Name Field # Description Datatype Attributes Range
Taxonomy Code
  taxonomy_code
.01 This multiple field holds the NUCC recognized taxonomy code for an
individual or an organization.
POINTER INDEXED
REQUIRED
Person_Class-8932_1
Primary Code
  primary_code
.02 Only one code can be the primary taxonomy code for a provider. When a
specific taxonomy code is identified it is the primary code that will be
the default.
BOOLEAN INDEXED false: 0
true: 1
Status
  status
.03 If a taxonomy code listed for a provider is a currently active code (one
they use today), then the status should be marked with an ‘A’. At times a
provider will no longer use a taxonomy code. This code will be marked with
an ‘I’ for inactive. Codes should not be removed from a provider’s list.
They should be activated or inactivated.
ENUMERATION   ACTIVE: A
INACTIVE: I

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History (4.999)

ID
History-4_999

Properties

Label/Field Name Field # Description Datatype Attributes Range
Effective Date
  effective_date
.01   DATE-TIME INDEXED
REQUIRED
 
Name (changed From)
  name_changed_from
.02   STRING INDEXED  
Offical VA Name (changed From)
  offical_va_name_changed_from
.03   STRING    
Realigned To
  realigned_to
.05   POINTER INDEXED Institution-4
Realigned From
  realigned_from
.06   POINTER INDEXED Institution-4
Deactivated Facility / Sta #
  deactivated_facility___sta_number
.07   ENUMERATION   DEACTIVATED: 1
Activated Facility
  activated_facility
.08   ENUMERATION   ACTIVATED: 1

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Identifier (4.9999)

ID
Identifier-4_9999

Properties

Label/Field Name Field # Description Datatype Attributes Range
Coding System
  coding_system
.01   STRING INDEXED
REQUIRED
 
Id
  id-_02
.02   STRING    
Effective Date/time
  effective_date_time
.03 Describes the pair Status and Effective Date/Time for each reference term. DATE-TIME    
Status
  status
.04 The Status of a reference term is either ‘ACTIVE’ or ‘INACTIVE’, then the
term will be accessible by end-users to document a particular patient
event. If ‘INACTIVE’, then the term will only be accessible by the
application to display legacy data.
ENUMERATION   ACTIVE: 1
INACTIVE: 0

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Document generated on August 31st 2017, 2:55:41 pm